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Compliance with Laws & Regulations

• Adherence to domestic and international trade laws, including customs regulations.
• Compliance with export control laws (e.g., U.S. Export Administration Regulations (EAR), ITAR, EU trade laws).
• Ensuring products do not violate sanctions imposed by the UN, U.S., EU, or other regulatory bodies.
• The company shall comply with all applicable Indian export laws, including:
• Foreign Trade Policy (FTP) issued by the Directorate General of Foreign Trade (DGFT).
• Customs Act, 1962 and Goods and Services Tax (GST) Act, 2017.
• Regulations by Reserve Bank of India (RBI) for foreign exchange transactions

Product Classification & Documentation

• Correct classification of goods under the Harmonized System (HS) Code.
• If required samples will be couriered.
• Proper documentation, including commercial invoices, packing lists, export licenses, and certificates of origin.
• Keeping accurate records of all export transactions for compliance and audits.

Mandatory documentation includes:

• Invoice & Packing List
• Shipping Bill (Filed with Indian Customs through ICEGATE)
• Bill of Lading/Airway Bill
• Certificate of Origin (if required)
• Export Declaration Form (EDF) (for foreign exchange reporting to RBI)
• Export License (for restricted items)

Licensing & Permits

• Requirement for obtaining the necessary export licenses.
• Procedures for restricted or dual-use goods that may need special permissions.
• No trade with banned or restricted countries as per DGFT and MEA (Ministry of External Affairs) notifications.

Screening of Customers & Partners

• Conducting due diligence on buyers, suppliers, and intermediaries.
• Screening against denied party lists, watchlists, and embargoed countries.
• All parties shall be screened against the DGFT Denied Entities List, RBI Watchlist, and International Blacklists.
• KYC (Know Your Customer) process must be followed before entering into an export contract.

Payment & Financial Policies

• Accepted payment methods (e.g., Letter of Credit, advance payment, bank transfers).
• Compliance with anti-money laundering (AML) and financial regulations.

The company shall follow RBI guidelines for foreign exchange transactions, including:

• Advance Payment: Allowed but must comply with FEMA (Foreign Exchange Management Act)
• Letter of Credit (LC): Preferred payment method
• Realization of Export Proceeds: Payments must be received in 180 days (or as per RBI norms).
• E-BRC (Electronic Bank Realization Certificate) must be obtained for export incentives and GST refunds.

Logistics & Shipping Policies

• Selection of authorized freight forwarders and shipping agents.
• Ensuring proper packaging, labeling, and insurance for exported goods.
• Compliance with Incoterms (e.g., FOB, CIF, EXW).
• The company shall use the Indian Customs Electronic Gateway (ICEGATE) for filing shipping bills and customs clearance.

Intellectual Property Protection

• Measures to safeguard trademarks, patents, and proprietary technology.
• Restriction on sharing sensitive technical information without authorization.
• Maintain confidentiality and trade secrets.

Ethics & Anti-Corruption

• Prohibition of bribery, kickbacks, and unethical trade practices.
• Compliance with the Prevention of Corruption Act (India), FCPA (USA), and UK Bribery Act.
• Employees and representatives must undergo anti-corruption training.

Risk Management & Contingency Planning

• Identifying and mitigating risks in international markets.
• Having contingency plans for trade restrictions, political instability, or supply chain disruptions.

Employee Training & Responsibilities

• Regular training for employees on export compliance and best practices.
• Clear roles and responsibilities for export-related activities.